The Greene County Commission held its regular meeting on Monday July 8, 2019 at 6:00 PM at the William B. Branch Courthouse. Four of the five commissioners were present, Ms. Roshonda Summerville was absent. The Commission voted to approve sale of the Forkland Park to the Town of Forkland for fair market value. In the public comments section, Joe Tuck, Forkland City Council member said, “ On behalf of the Town of Forkland, we want to thank the Commissioners for agreeing to sell us the Forkland Park. We intend to do a good job in fixing up and running the park for the people in and around Forkland.” Mayor Charlie McAlpine of Forkland, who also attended the Commission meeting, said to this reporter at the end of the meeting, “We will work with the Commission, to get an appraisal of the park, so we can establish the fair market value and complete the purchase for the residents.” The Commission received a financial report for the month of June 2019, from CFO Paula Bird, which showed bank deposits of $5,734,247 in local banks and $933,776 in sinking funds for bond payment and $955,253 in other bond funds in the Bank of New York. Bond funds were used to build the Courthouse and jail. Ms. Bird also explained that we were at the 75% point in the Commission’s fiscal year and most agencies spending were within this range. Those agencies with spending more than 75% of their budgets had clear explanations for the over spending. Commissioner Brown warned that if the Sheriff’s Department had overtime exceeding its budget then other budgetary adjustments would need to be made within the limits of the total budget. Ms. Bird reported that $566,992 in claims had been paid for the month of June and an additional $76,466 had been paid in electronic payments on obligations. The Commission allowed the County Engineer to solicit bids for temperature control at the Courthouse; advertise and hire a driver for the solid waste department; and approved travel for the Engineer and Assistant Engineer to attend conferences and training.In other business, the Commission approved: • re-appointment of Reginald Spencer to the E-911 Board;
• tabled appointment to the Hospital Board for District 2;
• request from the Society of Folk Arts and Culture for use of the Courthouse bathrooms for the Black Belt Folk Roots Festival on August 24 and 25, 2019; and
• report from the Revenue Commissioner correcting the 2018 tax collection data.
The Greene County Commission recessed the meeting until July 17, 2019 at 3:45 PM. Several items discussed in the July 3, 2019 Commission Work Session were not discussed and may be the subject of the continuation meeting.
These items included an issue with the Sheriff saying he was not fully reimbursed by funds provided by the Board of Education for the cost of safety officers assigned to the schools and issues concerning the future of the Greene County Ambulance Service. The two main employees of the Ambulance Service announced to the Commission that they planned to retire on July 31 and arrangements will need to be made to keep the ambulance service in operation.
Shown L to R: Greene County Commissioners Lester Brown, Allen Turner, Jr., Roshanda Summerville, Tennyson Smith and Corey Cockrell.
At the Greene County Commission’s annual organizational meeting, held Wednesday, Nov.14, 2018, Commissioner Tennyson Smith was selected as Chairperson and newly elected Commissioner Roshanda Summerville was selected as Vice Chairperson. Attorney Hank Sanders, who presided over the process, opened the floor for nominations for Chairperson. Commissioner Corey Cockrell nominated Commissioner Allen Turner, Jr. and Commissioner Lester Brown nominated Commissioner Tennyson Smith. Smith received three votes and Turner received 2 votes.
For Vice Chair, Commissioner Turner nominated Commissioner Cockrell and Commissioner Brown nominated Commissioner Summerville. Summerville received four votes and Cockrell received one vote. Following each nomination and vote, Attorney Sanders asked for a motion and second on the selection of officers for the record. Brown moved and Summerville seconded that Smith serve as Chairperson. The vote was again three to two for Smith. Brown moved and Cockrell seconded that Summerville to serve as Vice Chairperson. The vote was four to one for Summerville. The commission approved the second Monday of each month at 6:00 pm as its regular meeting schedule. The Chairperson’s appointment of Commissioners to chair various committees was tabled. The body also agreed to maintain the same designation of bank depositories, with Chairperson Smith and Vice Chairperson Summerville serving as signatories for checks. Smith and CFO Paula Bird will remain as signatories for the safety deposit box. The standard Rules of Procedure were approved. In other business the commission received and approved the finance report and payment of claims as presented by CFO Bird. The following bank balances as of October 18, 2018 were noted: Citizen Trust Bank $2,048,536.88; Merchants & Farmers Bank $4,351,360.62; Bank of New York $358,896.59; Bond Investments $921,428.30. The meeting was adjoined and public comments were invited.
Shown L to R: Commissioners Allen Turner, Jr., Michael Williams and Tennyson Smith
At its regular monthly meeting held Tuesday, October 9, 2018, the Greene County Commission acknowledged the dedicated work of out-going Commissioner Michael Williams, representing District 5. Williams was presented a plaque recognizing his four-year term in office. In his brief remarks, Commissioner Williams thanked the community for entrusting him with the duty of representing District 5 and the whole of Greene County. “ I am a native of Greene County who had relocated for a few years, but I came back with a desire to serve our county.
I thank you for giving me that opportunity. I will continue to contribute to the growth of Greene County,” he stated. The commission considered two separate recommendations to fill the expired seat on the county’s Water Authority Board. Commissioner Allen Turner recommended J.B. Washington, but his motion died for lack of a second. That was followed by a motion by Commissioner Williams to appoint James Williams, which failed for lack of a second. The expired seat was held by Mr. Levi Morrow. In other business the commission approved the request from County Engineer, Willie Branch, to purchase three 2019 Mack Dump Trucks. The trucks are scheduled for delivery in September 2019. The commission also took action on the following. * Approved 2019 Severe Weather Resolution giving commission chairman authorization to sign all necessary documents. * Approved engineer’s request to award yearly bids. * Approved finance report, payment of claims and budget amendments as presented by CFO Paula Bird. In her report, CSFO Bird indicated the following bank totals as of September 18, 2018: Citizen Trust Bank – $2,356,329.29; Merchant & Farmers Bank – $4,591,959.38; Bank of New York – $358,093.75; CD Investments – $919,806.21. The commission did not go into executive session since only three commissioners were present.
The agenda for the Greene County Commission’s meeting on Monday, August 13, 2018 was a carry over from the discussions of the work session held Wednesday, August 8. At these work sessions, the commissioners list and discuss pertinent business items from various departments as well as detailed district reports from each commissioner. Oftentimes, presentations are made by representatives from state offices, local municipalities, businesses and the community. These work sessions are open to the public and are scheduled the Wednesday afternoon prior to the second Monday commission meeting. No decisions are made at the work sessions. At the formal commission meeting of the month, the commissioners generally move quickly through the agenda, since they have had prior discussions on the items and are prepared to make decisions. This facilitates a quick and efficient process for the commissioners, but usually leaves the community persons in attendance lacking information and clarity on the particulars of those decisions. This situation perhaps warrants some discussion between commission and community. The Greene County Commission approved the following items at the August 13 meeting. Approved the finance report, budget amendments, and payment of claims as presented by the CFO Paula Bird. * Approved contracts and authorized Chairman Tennyson Smith to sign all necessary documents with Delta Computer Systems; Digital Information System and S&W Software. * Approved agreement with BKI for construction engineering for the bridge replacement on County Road 86, giving the Chairman authorization to sign all necessary documents.* Approved request of Engineer to solicit annual bids, which include such items as stone, gas timber, signs, pipe, asphalt, traffic strip, etc. * Approved submitting a request to the local legislative delegation to enact local legislation that treats the coroner the same as other elected officials of the county. * Approved the replacement of the air condition unit at the Eutaw Activity Center. Tabled authorizing the Chairman and Engineer to take steps to vacate portions off Outland Road. Approved ratifying actions of the Chairman in regards to ATRIP funding for Bridge over Little Buck Creek (County Road 86). Cash in banks as of July18, reported by CFO Paula Bird, was as follows; Citizen Trust Bank -$2,498,752.55; Merchants & Farmers Bank – $4,673,870.14;CD Bonds – $807,582.67; Bank of New York – $919,946.10.
In its monthly meeting held Monday, March 12, 2018, the Greene County Commission authorized preliminary engineering work to begin on the bridge on County Road 69 with an investment not to exceed $85,000. At the previous commission work session, county engineer Willie Branch informed the body that this particular bridge has to be inspected every month and warrants this engineering work to begin to replace the bridge. The school bus cannot travel this bridge as it is. The bridge is currently posted at 3 tons.
The commission also gave its approval for the county engineer to sell all surplus equipment and/or surplus supplies.
Opening advertisement for a part-time position in the Solid Waste Department was approved following the commission accepting an employee’s resignation from that position.
The commission acted on the following:
Approved having a public hearing on vacating a portion of Outland Road from the end of the pavement at the railroad to the North Gloria Street property line.Approved various staff travel requests for continuing professional development.
In her financial report, CFO Paula Bird gave the various bank balances as of Feb. 18 as follows: Citizen Trust Bank, $3,109,438.69; Merchants & Farmers Bank, $2,157,243.70; Bank of New York, $363,933.28; total CD investments, $802,978.18. She noted that the Coroner’s office was over the amount budgeted for transportation, noting that it is difficult to estimate what will be needed for a given year. Bird also stated that the Sheriff paid $3,272.95 to cover overtime for his personnel.
The Greene County Commission, at its regular meeting held Monday, August 14, 2017, acted on various items carried over and placed on the agenda from the work session discussions of the previous week. The commission approved paying off an existing loan at Citizen Trust Bank on a garbage truck and beginning the process to acquire a loan to purchase a new garbage truck as well a new pick-up truck.
In addition to its current fee schedule for use of the Eutaw Activity Center, the commission approved imposing a security deposit of $150 which will be refunded to renter providing no damage has occurred during use.
As part of her budget amendments report, CFO Paula Bird informed the commission of an adjustment relative to the state mandated raise for County Voter Registrars.
In 2016 the Alabama Legislature raised the pay rate for registrars from $60 per day to $80 per day with maximum number of days for each registrar not to exceed 120 per year.
Following conclusion of required advertisement, the commission approved hiring a person in the solid waste division. Engineer Willie Branch oversees that process.
The commission approved a credit card policy which was adopted from basic policy drafts available through the Alabama Association of County Commissions.
Other actions approved by the commission included the following.
* Hiring a temporary driver for the Eutaw Nutrition Site.
* Providing access to courthouse restrooms during the annual Black Belt Folk Roots Festival.
* Purchasing items for the shop ($69,500) and equipment repairs ($5,000) from General Fund bingo funds and amending budget to reflect approved expenditures.
* Material agreement with Archie Bird, LLC.
* Developing a pit on County Road 117, providing basic standards are met.
* CD investment in amount of $110,416.41 with Robertson Banking Co., highest bidder.
* Budget amendment for expenditure for RSA retired members one time lump sum payment, funded from 2007 Bond Warrant.
* Renewed contracts with Blue Cross Blue Shield of Alabama; S&W – Revenue/Appraisal; TriState-Appraisal; Delta Software-JOP; Digital Information Systems – IT Management for courthouse, jail and highway department.
The commission tabled an item dealing with requests for bridge abandonment.