Commission acts on bridge replacement, bids and contracts County commission uses work sessions to prepare for official meetings

The agenda for the Greene County Commission’s meeting on Monday, August 13, 2018 was a carry over from the discussions of the work session held Wednesday, August 8. At these work sessions, the commissioners list and discuss pertinent business items from various departments as well as detailed district reports from each commissioner. Oftentimes, presentations are made by representatives from state offices, local municipalities, businesses and the community. These work sessions are open to the public and are scheduled the Wednesday afternoon prior to the second Monday commission meeting. No decisions are made at the work sessions. At the formal commission meeting of the month, the commissioners generally move quickly through the agenda, since they have had prior discussions on the items and are prepared to make decisions. This facilitates a quick and efficient process for the commissioners, but usually leaves the community persons in attendance lacking information and clarity on the particulars of those decisions. This situation perhaps warrants some discussion between commission and community. The Greene County Commission approved the following items at the August 13 meeting. Approved the finance report, budget amendments, and payment of claims as presented by the CFO Paula Bird. * Approved contracts and authorized Chairman Tennyson Smith to sign all necessary documents with Delta Computer Systems; Digital Information System and S&W Software. * Approved agreement with BKI for construction engineering for the bridge replacement on County Road 86, giving the Chairman authorization to sign all necessary documents.* Approved request of Engineer to solicit annual bids, which include such items as stone, gas timber, signs, pipe, asphalt, traffic strip, etc. * Approved submitting a request to the local legislative delegation to enact local legislation that treats the coroner the same as other elected officials of the county. * Approved the replacement of the air condition unit at the Eutaw Activity Center. Tabled authorizing the Chairman and Engineer to take steps to vacate portions off Outland Road. Approved ratifying actions of the Chairman in regards to ATRIP funding for Bridge over Little Buck Creek (County Road 86). Cash in banks as of July18, reported by CFO Paula Bird, was as follows; Citizen Trust Bank -$2,498,752.55; Merchants & Farmers Bank – $4,673,870.14;CD Bonds – $807,582.67; Bank of New York – $919,946.10.

Commission approves $85,000 for engineering work on County Road 69

In its monthly meeting held Monday, March 12, 2018, the Greene County Commission authorized preliminary engineering work to begin on the bridge on County Road 69 with an investment not to exceed $85,000. At the previous commission work session, county engineer Willie Branch informed the body that this particular bridge has to be inspected every month and warrants this engineering work to begin to replace the bridge. The school bus cannot travel this bridge as it is. The bridge is currently posted at 3 tons.
The commission also gave its approval for the county engineer to sell all surplus equipment and/or surplus supplies.
Opening advertisement for a part-time position in the Solid Waste Department was approved following the commission accepting an employee’s resignation from that position.
The commission acted on the following:
Approved having a public hearing on vacating a portion of Outland Road from the end of the pavement at the railroad to the North Gloria Street property line.Approved various staff travel requests for continuing professional development.
In her financial report, CFO Paula Bird gave the various bank balances as of Feb. 18 as follows: Citizen Trust Bank, $3,109,438.69; Merchants & Farmers Bank, $2,157,243.70; Bank of New York, $363,933.28; total CD investments, $802,978.18. She noted that the Coroner’s office was over the amount budgeted for transportation, noting that it is difficult to estimate what will be needed for a given year. Bird also stated that the Sheriff paid $3,272.95 to cover overtime for his personnel.

County buys new trucks; adjusts for voter registrars pay raise; imposes security deposit for Activity Center

The Greene County Commission, at its regular meeting held Monday, August 14, 2017, acted on various items carried over and placed on the agenda from the work session discussions of the previous week. The commission approved paying off an existing loan at Citizen Trust Bank on a garbage truck and beginning the process to acquire a loan to purchase a new garbage truck as well a new pick-up truck.
In addition to its current fee schedule for use of the Eutaw Activity Center, the commission approved imposing a security deposit of $150 which will be refunded to renter providing no damage has occurred during use.
As part of her budget amendments report, CFO Paula Bird informed the commission of an adjustment relative to the state mandated raise for County Voter Registrars.
In 2016 the Alabama Legislature raised the pay rate for registrars from $60 per day to $80 per day with maximum number of days for each registrar not to exceed 120 per year.

Following conclusion of required advertisement, the commission approved hiring a person in the solid waste division. Engineer Willie Branch oversees that process.
The commission approved a credit card policy which was adopted from basic policy drafts available through the Alabama Association of County Commissions.
Other actions approved by the commission included the following.
* Hiring a temporary driver for the Eutaw Nutrition Site.
* Providing access to courthouse restrooms during the annual Black Belt Folk Roots Festival.
* Purchasing items for the shop ($69,500) and equipment repairs ($5,000) from General Fund bingo funds and amending budget to reflect approved expenditures.
* Material agreement with Archie Bird, LLC.
* Developing a pit on County Road 117, providing basic standards are met.
* CD investment in amount of $110,416.41 with Robertson Banking Co., highest bidder.
* Budget amendment for expenditure for RSA retired members one time lump sum payment, funded from 2007 Bond Warrant.
* Renewed contracts with Blue Cross Blue Shield of Alabama; S&W – Revenue/Appraisal; TriState-Appraisal; Delta Software-JOP; Digital Information Systems – IT Management for courthouse, jail and highway department.
The commission tabled an item dealing with requests for bridge abandonment.