The Greene County Commission met in regular session Monday, December 11, 2024 with all commissioners present and Chairman Garria Spencer presiding. The welcome was given by Commissioner Corey Cockrell and the invocation was led by Commissioner Allen Turner. The minutes of the previous meeting were approved by the body.
The commission opened discussion of findings of the recent state compliance audit conducted by the State of Alabama Department of Examiners of Public Accounts on the Greene County Commission, for the period October 1, 2019 through September 30, 2021. The audit report presented the results of an examination of the Commission and a review of the Commission’s compliance with applicable laws and regulations of the State of Alabama in accordance with the requirements of the Department of Examiners of Public Accounts under the authority of the Code of Alabama 1975, Section 41-5A-12. The report was filed November 29, 2024.
The Findings indicated that the Commission did not have policies and procedures in place regarding the following: to ensure all financial information was accurately recorded; to ensure capital assets were properly valued and reported in the financial records; to ensure beer tax collections were properly distributed; to ensure beer tax collections were properly distributed. The Commission did not maintain all documentation for bid and public works projects.
In the exit conference the commission clarified that it responded to all requests relative to a state compliance audit, seemingly a financial audit was conducted by the state. The financial information submitted by the commission was not in the format required by the state examiners. CSFO Mac Underwood assured the commission that, going forward, all state audits will be responded to as financial audits.
The commission indicated that a formula has been put in place to have packets on all bids and related financial information prepared in format required by examiners.
In other business, the commission acted on the following:
Approved the 2025 Holiday Schedule.
Approved the Water Authority’s request for rental of equipment.
Approved essential workers pay for employees.
Approved the 2025 CIMS Agreement.
Approved ratifying landfill well repair.
Approved work on driveway on County Road 148, authorizing Chairman Spencer to sign documents.
Approved travel for Assist. Engineer to attend ACCA Legislative Conference, Dec.11-12, 2024.
Tabled City of Eutaw’s request regarding Street Scape Grant.
Approved extending vacation time to April 2025.
Tag: CSFO Mac Underwood
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Commission reviews changes necessary to comply with State Examiners audit requirements
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County Commission requests State Attorney General’s opinion on Coroner’s salary and expense adjustments
The Greene County Commission met in regular session, Monday, March11 with all commissioners present. The body approved the previous minutes, agenda, financial report and payment of claims as presented by CSFO Mac Underwood in the work session held Wednesday, March 6, 2024.
The first item of new business, approved by the commission, (with an abstention by Commissioner Tennyson Smith) was a resolution requesting the State Attorney General’s opinion regarding the Coroner’s (Ronald Kent Smith) salary and expenses allowance as indicated in a Local Legislative Act approved and signed by Governor Kay Ivey in March 2020. This Act authorizes the Greene County Commission to provide for the compensation and expense allowance of the coroner including expenses for the operation of the office of coroner and to repeal Section 45-32-60.01 of the Code of Alabama 1975.
The Act passed in 2020 states: “The Greene County Commission may provide the Coroner of Greene County with additional expense allowance and compensation or salary. The county commission may provide for any expense allowance granted to the Coroner by this Act or otherwise to convert to salary effective beginning the next term of office of the coroner.”
Greene County Coroner, Ronald K. Smith, began a new term of office in 2022. Mr. Smith indicated his salary and expenses allowance should have been adjusted at that time. He said he has approached the commission numerous times regarding an adjustment in pay,
In other business the commission acted on the following:
* Approved ABC License for Greene County Entertainment, with four commissioners voting for and Commission Chairperson Corey Cockrell voting against.
* Approved Drug and Alcohol Abuse Policy.
Approved travel for Board of Registrars and Assistant Engineer
The financial report for February 2024 was as follows: Accounts Payable -$725,439.09; Payroll Transfer – $289,883.73; Fiduciary – $721,162.61; Total $1,736,485.43. Electronic Claims paid January, 2024 totaled $52,678.19. Unrestricted Funds in Citizen Trust Bank totaled $3,474,352.09. Restricted Funds in Citizen Trust Bank Totaled $4,760,130.74. Unrestricted Funds in Merchants & Farmers Bank totaled $2,900,862.04. Restricted Funds in Merchants & Farmers Bank totaled $1,467,507.61. Total investments reported as $894,295.60.