Greene County Democrat

Tag: Fiscal Adviser

  • Eutaw City Council takes up some cost saving measures to avoid budgetary shortfall

    At its Working Session on April 8 and its regular meeting on April 9, 2024, the Eutaw City Council took some steps to reduce expenditures and increase income to avoid a budget shortfall toward the end of its fiscal year, coming in the last few months of the fiscal year ending September 30, 2024.

    The Council was in part reacting to a mid-year financial report from Fiscal Adviser, Ralph Liverman, which showed deficits in the water and sewer department and a lack of income from rental of the Robert H. Young Community Center and other city properties. The report also indicated that the city had received no revenues from electronic bingo, distributed by the Sheriff, since May 2023. In past years, bingo funds were used to cover departmental deficits and capital improvements, like road and bridge repairs.

    The Council adopted a resolution setting rates for the short-term use of the Robert H. Young Community Center (formerly Carver School). The general rental rate for the gymnasium space is set for $300 for use from 8:00 AM to 1:00 PM. Non-profit entities can be exempted from rental rates, by the Eutaw City Council, if the activity is for a public purpose. The charge for funerals is $100.

    If the renter is charging admission or using the facility for fundraising an additional fee of $250 will be charged. Non-profit agencies can apply for exemption of this requirement. If alcohol is being served at a rental event, all individuals admitted must be 21 years of age and appropriate security is contracted.

    There is also a refundable $150 charge as a cleaning deposit, if the renter does not leave the property in satisfactory condition, the deposit will be forfeited, otherwise it will be refunded to the renter. No cleaning deposit will be charged for funerals.

    The Eutaw City Council approved a new work schedule for all city employees, with the exception of police officers, for a half day of work on Thursdays and Fridays (8:00 AM to Noon). This will cutback employees to a four-day week and allow the retention of all existing employees, without having to layoff anyone, while also saving some funds.

    The Council also approved a policy to limit overtime by city employees to the exact time of additional work required for emergencies. Some employees were receiving an automatic three hours for being called for overtime work. This practice will be changed to actual time worked and limited to emergencies. Some water and sewer employees were asked to do overtime work, when problems developed for residents, who has back-flow valves installed on their water meters. Mayor Johnson said she was seeking reimbursement for those overtime hours from the general contractor who handled installation of the back-flow valves.

    The Council received a report at the Work Session, from Sarah Leavelle, from the Water and Sewer Department, concerning a rate analysis, last year, from the University of North Carolina, that recommended a gradual increase in water and sewer rates. The proposal recommends an increase in the rates by 15% the first year, increasing by 5% a year over the next four years. The base rate for water, for residential customers, would increase from the current minimum of $14.41 for two thousand (2,000) gallons to $16.57 for the first year, by the end of five years, the base rate would increase to $20.14. The rate per thousand additional gallons would increase, over five years, from $5.39 to $6.88 per 1,000 gallons.

    Sewer rates would increase by a corresponding amount and help to close the deficit in these departments between revenues and expenses. The City Council will need to pass an ordinance to implement the water and sewer rate increases. The matter was referred to Zane Willingham, City Attorney, to prepare an ordinance.

    In other actions, the Eutaw City Council:

    • Approved a partnership with the City and the University of Alabama’s
    Life Research Institute dealing with improving cardiovascular heath for residents.
    • Changed the signatures on the Police DARES bank account.
    • Approved payment of bills.
    • Heard a report from Courtney Ransom of vandalism at the horse arena in City Park, which was granted to her horse organization for horse shows and rides. She asked for more police presence to check the park.
    • Councilman Woodruff complimented City Police investigator for his presentation to the Grand Jury.
    • Police Chief Johnson reported that the Eutaw Police Department will hold its 4th Annual First Responders Day and Parade on May 14, 2024.
    • Sarah Leavelle reported that the City Water Department had $107,156.70 in collections for the month of March 2024, including 335 on-line payments of $27,126.13; and 1,544 active customers.

  • Eutaw City Council raises pay for police department

    At its regular meeting on March 12, 2024, the Eutaw City Council agreed to a budget adjustment to increase the pay of police officers based on their years of experience working with the city.

    This action was in response to a concern raised by Police Chief Tommy Johnson that four officers had left the staff since the beginning of the calendar year because they received offers of higher pay from neighboring police departments.

    “Our starting salary of $15.00 an hour was too low to attract or keep trained officers,” said Chief Johnson. The mayor also indicated that the police department was currently paying overtime pay rates to officers to cover all required shifts.

    Council members, Jonathan Woodruff and Tracey Hunter, who are members of the Council Finance Committee, proposed an adjustment to the budget, which would raise the base pay, for police officers who completed training to $17.00 an hour ($35,360 annually), with one to five years’ experience. The salary for officers with 6 to 10 years’ experience would be increased to $18.00 an hour ($37,440 annually). For officers with more than 10 years, the pay rate was increased to $19.00 an hour ($39,520 annually)

    The Chief of Police will continue to receive $65,000 annually The Assistant Chief was raised to $22.00 an hour or $45,760 annually. There may be some other adjustments based on years of service. There were no cadets budgeted for this fiscal year, which created the budgetary savings to allow the increased salaries, within the current budget for this fiscal year.

    Chief Johnson said he would be able to recruit new replacement officers at the new pay rate but still urged further increases to allow for retention of capable and experienced personnel.

    The Council tabled action on setting rates for rental of the R. H. Young Community Center (formerly Carver School) since City Attorney, Zane Willingham, who helped draft the rates, was away attending a conference for municipal attorneys.

    At its prior meeting on February 27, 2024, the Council voted to change the check signers on all city accounts in Merchants and Farmers Bank. There will be two signatories, on each check, of three signers: Council members: Tracey Hunter and Jonathan Woodruff and Chief Clerk, SheKelvia Spencer. This action removed Mayor Latasha Johnson, as a check signer.

    The Mayor indicated some displeasure and disagreement with being removed from check signing but said she would abide by the Council’s decision, if they made sure to sign checks on a timely basis as needed.
    The Mayor said, “No money is missing, nothing is hidden, no money has been mis-spent. We have an audit that shows that we are financially stable and following our budget. In the past, we did not have our finances in good condition, but now under my leadership we do. There is no reason to remove me as a check signer.”

    In other actions, the Eutaw City Council:

    • Approved a resolution to allow the mayor to seek bids to renovate the restrooms at City Hall.

    • Approved a retail liquor license for Madi Food Mart, which plans to re-open a closed convenience store on Greensboro Avenue in Eutaw.

    • Approved travel for several city officials to attend upcoming conferences and training.

    • Received financial reports from Ralph Liverman, Fiscal Adviser, on bank accounts and loan balances. This included a report that 29 monthly payments had been made on the City’s four-year, equipment loan of $500,370, with 19 payments totaling $206,198 remaining to be paid. This monthly expenditure is included in the budget.

    • Received a report from the Chamber of Commerce that they received a $5,000 grant for a mural to be painted on the wall of a building in downtown Eutaw.

    • Approved payment of bills.

    The meeting ended with a discussion of the need to keep the streets of Eutaw clean and that some people were dumping trash and other waste materials at the side of the road and in ditches in the city. The mayor stated that she would work with residents and businesses to keep the areas around their homes and workspaces clean. Lorenzo French suggested involving young people in the clean-up efforts, so they would help maintain the clean streets and areas of the city.