The Greene County Commission met in regular session Monday, December 11, 2024 with all commissioners present and Chairman Garria Spencer presiding. The welcome was given by Commissioner Corey Cockrell and the invocation was led by Commissioner Allen Turner. The minutes of the previous meeting were approved by the body.
The commission opened discussion of findings of the recent state compliance audit conducted by the State of Alabama Department of Examiners of Public Accounts on the Greene County Commission, for the period October 1, 2019 through September 30, 2021. The audit report presented the results of an examination of the Commission and a review of the Commission’s compliance with applicable laws and regulations of the State of Alabama in accordance with the requirements of the Department of Examiners of Public Accounts under the authority of the Code of Alabama 1975, Section 41-5A-12. The report was filed November 29, 2024.
The Findings indicated that the Commission did not have policies and procedures in place regarding the following: to ensure all financial information was accurately recorded; to ensure capital assets were properly valued and reported in the financial records; to ensure beer tax collections were properly distributed; to ensure beer tax collections were properly distributed. The Commission did not maintain all documentation for bid and public works projects.
In the exit conference the commission clarified that it responded to all requests relative to a state compliance audit, seemingly a financial audit was conducted by the state. The financial information submitted by the commission was not in the format required by the state examiners. CSFO Mac Underwood assured the commission that, going forward, all state audits will be responded to as financial audits.
The commission indicated that a formula has been put in place to have packets on all bids and related financial information prepared in format required by examiners.
In other business, the commission acted on the following:
Approved the 2025 Holiday Schedule.
Approved the Water Authority’s request for rental of equipment.
Approved essential workers pay for employees.
Approved the 2025 CIMS Agreement.
Approved ratifying landfill well repair.
Approved work on driveway on County Road 148, authorizing Chairman Spencer to sign documents.
Approved travel for Assist. Engineer to attend ACCA Legislative Conference, Dec.11-12, 2024.
Tabled City of Eutaw’s request regarding Street Scape Grant.
Approved extending vacation time to April 2025.